E-commerce Accounting Services — For Canadian Online Sellers
Shopify payouts, Amazon settlements, multi-province sales tax, and inventory costing are not standard bookkeeping problems. They require e-commerce-specific expertise. Our CPA team handles the complexity so you can focus on growing your sales.
Full-Service E-commerce Accounting & Tax
Every engagement covers the core accounting challenges that online sellers face, from platform reconciliation to multi-province tax filings. We integrate directly with your sales channels and build automated workflows using tools like Xero, A2X, and Synder.
Shopify & Amazon Bookkeeping
Daily transaction syncing from Shopify Payments, Amazon Seller Central, and other marketplaces. Every order, refund, and fee is recorded at the transaction level rather than as a lump-sum deposit.
Multi-Province GST/HST Compliance
Canadian e-commerce sellers often trigger registration thresholds in multiple provinces. We track your obligations, file returns on time, and ensure you collect the correct rate for each destination.
COGS & Inventory Management
Proper cost of goods sold tracking using weighted-average or FIFO methods. We reconcile your inventory counts against purchase orders and landed costs so your gross margin is always accurate.
Platform Fee Reconciliation
Shopify transaction fees, Amazon referral fees, FBA fulfilment charges, and payment processing costs are broken out individually so you can see your true per-order profitability.
Monthly P&L by Sales Channel
A channel-level profit and loss statement every month so you know which platform actually makes you money after all fees, shipping, and ad spend are accounted for.
Multi-Currency Accounting
If you sell in USD on Amazon.com or accept payments in multiple currencies through Stripe, we handle the foreign exchange gain/loss tracking and Bank of Canada rate conversions.
Year-End Tax Preparation
T2 corporate returns, T1 sole-prop schedules, or partnership filings. We prepare your tax return with full knowledge of your e-commerce operations, maximizing deductions for home office, shipping supplies, and advertising spend.
How We Onboard E-commerce Clients
We follow a structured four-step process to get your e-commerce accounting running smoothly. Most clients are fully onboarded within two to three weeks.
Platform Audit & Assessment
We review your current sales channels (Shopify, Amazon, Etsy, wholesale), payment processors, and existing bookkeeping setup. We identify gaps in your tax registrations, chart of accounts structure, and reconciliation process.
Ongoing Monthly Bookkeeping
Each month, we reconcile every platform settlement, code expenses, track inventory movements, and deliver a clean P&L broken down by sales channel. You receive your financials by the 15th of the following month.
Quarterly Performance Review
Every quarter, we meet to review your channel profitability, tax obligations, cash flow trends, and upcoming compliance deadlines. This is where we identify opportunities to reduce costs or restructure for tax efficiency.
Who This Service Is Built For
E-commerce accounting is not for everyone. Our service is specifically designed for Canadian online sellers who have outgrown spreadsheets and need a CPA team that understands platforms, not just debits and credits.
Shopify Sellers Exceeding $30K Revenue
Once you pass the $30K threshold, you must register for GST/HST. That is also the point where manual bookkeeping becomes a liability. If Shopify is your primary channel, we build your entire accounting stack around Shopify Payments data.
Amazon FBA Sellers
Amazon settlement reports are notoriously difficult to reconcile. Between FBA fees, storage charges, reimbursements, and multi-marketplace payouts, most bookkeepers simply book the net deposit. We break it all down.
Multi-Channel Sellers
Selling on Shopify, Amazon, and through wholesale or B2B channels adds layers of complexity. We consolidate all channels into a single set of books with channel-level profitability reporting so you can make informed decisions about where to invest.
DTC Brands with Inventory
If you hold physical inventory, your COGS calculation directly impacts your tax bill. We manage inventory valuation, landed costs (including duties and brokerage for cross-border purchases), and shrinkage tracking.
The E-commerce Tech Stack We Use
We select best-in-class tools that integrate with your sales platforms and automate the most time-consuming parts of e-commerce bookkeeping.
| Category | Tool | Why We Use It |
|---|---|---|
| Cloud Accounting | Xero | Multi-currency native, strong API for e-commerce integrations, and unlimited users on all plans. |
| Shopify/Amazon Sync | A2X | Creates accrual-based summary journals from Shopify and Amazon data. The gold standard for marketplace accounting. Visit A2X. |
| Transaction Sync | Synder | Transaction-level sync for sellers who need per-order detail. Handles Stripe, PayPal, and Amazon in one connector. |
| Receipt Management | Dext | Automated receipt capture and supplier coding. Fetches bills from Canadian utility and supplier portals. |
| Payment Processing | Stripe | Handles payment processing for DTC Shopify stores. Synder or A2X reconcile Stripe payouts against orders. |
CPA Pro Tip: Stop Booking Net Payouts as Revenue
One of the most common mistakes we see is booking the net deposit from Shopify or Amazon as total revenue. That single deposit includes sales, refunds, shipping collected, and platform fees all netted together. Proper platform reconciliation separates gross revenue, fees, refunds, and taxes so your financial statements actually reflect your business performance. If your current bookkeeper records one line per payout, your gross margin is wrong.
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Frequently Asked Questions
What makes e-commerce accounting different from regular bookkeeping?
Do I need to register for GST/HST in multiple provinces?
Should I use A2X or Synder for my Shopify store?
How do you handle Amazon FBA settlement reconciliation?
What does channel-level profitability reporting look like?
Can you help with cross-border sales and multi-currency transactions?
How do you track inventory and cost of goods sold?
What if I am currently behind on my e-commerce bookkeeping?
Ready to Get Your E-commerce Books Right?
Book a free discovery call with our CPA team. We will review your current platform setup, identify gaps in your bookkeeping, and outline a plan to get your e-commerce accounting on track.